ways to automatically adjust availability

3 Ways TimeTap Automatically Adjusts Availability

Charlie Bedell

Automated scheduling lies at the heart of efficient time management and seamless business operations. Adopting a robust online scheduling program like TimeTap can help your business thrive, giving you more time to focus on your priorities and fewer opportunities for costly confusion.

TimeTap can automatically adjust your availability in multiple ways, depending on your needs. These features can streamline your scheduling process, ensuring a smooth, easy experience for both you and your clients.

1. Automated waitlists: Turn cancellations into opportunities

Cancellations and no-shows can disrupt your schedule and reduce your revenue. What if you could fill empty seats or appointment times while also delighting the customers who are eager to fill them?

TimeTap's waitlist feature offers an automated, customizable, hands-off way to quickly fill cancellations. Clients can choose to join the waitlist when appointments or classes are full. When a client cancels their appointment, TimeTap will automatically send waitlist participants a customizable email alerting them to the open appointment or seat. Clients can reserve and book the open appointment themselves from the link in the email.

Throughout the entire process, your staff never needs to get involved. This means no more keeping up with cancellations and waitlists or playing phone tag with clients trying to fill open seats. You can set your automated waitlist and leave it, knowing that our site will manage it for you.

Our waitlist feature delights clients by securing an appointment as soon as slots become available. With an automated process, clients can be confident that they’re being treated fairly and will be alerted about new appointment openings immediately. Waitlists are an easy way to show clients that you care and are interested in their business even when you can’t serve them immediately.

2. Two-way calendar sync: Seamlessly update changes to your schedule

With TimeTap’s two-way calendar sync feature, you can ensure your availability is consistent across all platforms. As a result, you can minimize confusion and ensure a harmonious schedule for you and your clients. 

This feature links your external calendars with your TimeTap schedule, allowing you to create, manage, view, and sync appointments between them. It goes beyond a basic calendar sync that only updates your appointments one way with your external calendar. Instead, TimeTap’s advanced functionality allows you to sync your schedules both ways. You can choose to integrate with any of your preferred external calendars, including Google Calendar, iCal, Office 365, Outlook, or Live Exchange.

When a client books an appointment with TimeTap, it will automatically sync and display the appointment on your external calendar. If you’ve blocked off times in your external calendar, TimeTap will automatically update your availability to block off those times from your online schedule.

Unlike many online schedulers, TimeTap has no limit on the number of calendars and sub-calendars you can sync with your account. It even lets each staff member on your team sync their own TimeTap accounts with their preferred external calendar. Whether you're managing multiple calendars or collaborating with colleagues, the two-way calendar sync feature ensures that your schedule remains synchronized and error-free.

3. Effortless time zone adjustments: Global scheduling made easy

In today's interconnected world, businesses often work with clients located in different time zones. Coordinating appointments across these time differences can be a challenge – but it doesn’t have to be. TimeTap's automated time zone feature ensures that scheduling with clients across the world is a breeze.

TimeTap will auto-detect where your client is scheduling from and display appointment times in their time zone. Their booked appointment will automatically be translated into your time zone. As a result, you and your clients avoid any confusion about availability and appointment times between different time zones.

Whether you're arranging virtual meetings, large conference calls, or in-person appointments with international clients, TimeTap ensures that time zone differences don't hinder your scheduling efficiency.

These three features help you automatically adjust your schedule. With TimeTap as your partner, you can bid farewell to scheduling headaches and welcome a new era of efficiency, simplicity, and client satisfaction.