How to Link Businesses to Candidates in Online Interview Scheduling

Recruiters, don’t get tangled up trying to link job candidates to the right businesses! Show candidates the right job opportunities through private services for each of your clients.

For instance, let’s say that one of your clients, “TrekTech, LLC”, is looking for an experienced Java Programmer, iOS Mobile App Developer, and an IT Support Specialist for their software development and support needs. As their recruiter, one of your initial goals might be to screen candidates for these positions, and then after finding the best candidates for those roles you might next plan to connect them directly to your client "TrekTech, LLC" by having them to schedule an interview.

So how do you show these candidates the right interviewing opportunities? You can simply create private interview appointments that the candidates can sign up for, and they'll be all set.

You might be wondering, why would I want to create private interview appointments for my candidates? There are a number of ways how this feature coupled with online interview scheduling could be helpful for your staffing agency. Here's how:

Eliminate confusion by showing candidates the right job opportunity

Prevent confusion by showing your candidates the right interviewing opportunity. If your client (TrekTech, LLC for instance) is seeking an iOS Mobile App Developer, then by sending candidates a link to the correct interview scheduler, you'll help to eliminate any confusion if they were to see additional interviewing opportunities with your other clients that don't pertain to them. This can be done by creating private interview appointments as services for your candidates, which we will walk through today.

Show candidates available times to interview

Provide candidates with available dates and times to interview with your client. If the interviewer for your client (for instance, TrekTech, LLC) has availability Monday - Friday from 8:00 a.m. - 5:00 p.m., then you'll be able to show your candidates those slots so that they can choose the date and time that works best with their schedules.

Specify items they need to bring

Do candidates need to bring copies of their resume for a panel interview, documents of identification, or samples of their work? Specify the items that they will need to bring for their interview so that they are most prepared to do their best. Remember, if you were in their shoes you would this information as well.

Identify a person and method of contact

Provide candidates with a person and method of contact if they have any arising questions or concerns pertaining to their interview. This will help to ensure that the right individual is reached for the right concerns and reduce time spent trying to pinpoint the correct person.

Provide candidates with the right directions

It certainly is no fun getting lost and all the more stressful if you get lost on the day of an interview. Relieve your candidates by providing them with directions to your location so that they can be more prepared to arrive at the right location and on time. In return, time on both parties' ends will be saved.

Now that you know some of the perks of creating private interview appointments and online interview scheduling, let's look at how you can set up these appointments as private services with either our Team or Solo Professional Plans:

Setting up Interview Appointments as Private Services

1. First, log in to TimeTap's BackOffice.

2. Go to "Settings" > and then click on the "Services & Classes" tab:

3. Click on the "Add New Service" button:

4. Complete the steps for setting up your new Service:

5. While on the Service Profile screen for your new service, you can make this service private by clicking on the "Edit Details" button for the "Service Details" side-bar:

6. Scroll down and place a check in the box beside the label "Make private" and then click the "Save Changes" button - this will prevent other clients from seeing this service offered on your main appointment scheduler:

Sharing the Interview Appointment URL with Candidates

Here's how you can share the interview appointment URL privately with candidates:

1. On the Service Profile page, within the "Service Details" side-bar you'll see the label "Private URL" and a link next to it. Click on this link:

2. This link takes you to the interview scheduler that candidates will see when you share this link with them so that they can set up an interview with your client. You can share this link with candidate by email.

Candidates can then select the appropriate interview appointment. This will prevent candidates from seeing additional interviewing opportunities with other clients that don't pertain to them, and thus prevent confusion.

And that's how you can link your candidates to the correct businesses for online interview scheduling. Don't have interview scheduling software to make appointments more convenient for your staffing agency? We provide a system that allows you to centrally manage and view your appointments all in one place. Say goodbye to manual updates and reminders as your clients and candidates will be able to view and change appointments as necessary in addition to being able to receive automatic email notifications and text message reminders.

So if you're ready to start connecting candidates with less mishaps and tangles with the help of an online interview scheduler, we're ready to get you started!